Records search is available online using our County Clerk eSearch tool.  Please click on the tab labelled "Online Search Tool" located on this page or go to the County home page and select "County Clerk eSearch Tool" from the drop-down list under the word "Services" in the black ribbon at the top of the page.  Follow the instructions to create an account and pay the fee in order to access and download the documents for printing. 

The Clerk's office offers the following court services:

• Civil Actions
  • Contract
  • Matrimonial
  • Foreclosure
  • Name Change
  • Guardianship
  • Tort
  • Tax Certiorari
  • Mental Hygiene
  • SCAR
• Index Number Application
• Note of Issue
• RJI Application (Request for Judicial Intervention)

Designated Newspapers for Court Services and all Legal Notices:

Sayre Morning Times: (570) 888-9643
Tioga County Courier: (607) 687-0108

The Tioga County Department of Motor Vehicles or "DMV" is operated the County Clerk's Office and is located at 56 Main Street in Owego NY. For more information please visit their webpage by clicking HERE.

DEEDS (Cover Sheet is Required)

Please note:  As of January 1, 2019 the Grantor(s)' name(s) and Address(es) must be included on the cover sheet for all Residential Deeds presented for Recording.  Please use the "COVER SHEET WITH SEAL" found in the Documents Section.

$40.00 for recording
$5.00 per page (count document pages plus cover page)
$5.00 for TP-584
$4.00 per one thousand dollars of sale price Tax Stamps
$125.00 for RP-5217 property class 100-199, 200-299, 411C
$250.00 for RP-5217 all other property class codes

$10.00 Clerk Notice Fee as of March 11, 2020 (Property Class Codes: 100-199, 200-299, 411C)

POWER OF ATTORNEY (Cover Sheet is Required)

$5.00 per page (count document pages plus cover page)
$40.00 for recording

MORTGAGES (Cover Sheet is Required)

$5.00 per page (count document pages plus cover page)
$40.00 for recording
½ & ¼ Mortgage Tax (3/4 of 1%)
$5.00 for exemption affidavit (if required)

MORTGAGE DISCHARGE & ASSIGNMENT (Cover Sheet is Required)

$5.00 per page (count document pages plus cover page)
$40.00 for recording
50 cents per notation
$3.50 for noting each additional New Money Mortgage listed on Assignments
Each Mortgage discharged on certificate is charged separately.

OIL & GAS (Leases, Assignments, Releases, etc.)

$5.00 per page (count document pages plus cover page)
$40.00 for recording
50 cents per notation
$3.50 for each additional Lease Release in excess of one per Certificate (20 Maximum per Cert)

MISCELLANEOUS RECORDINGS (Cover Sheet is Required)

$5.00 per page (count document pages plus cover page)
$40.00 for recording
50 cents per notation

MECHANICS LIEN

$15.00 to file
$5.00 affidavit of service
Discharge – No Fee

FILE TRANSCRIPT OF JUDGMENT

$10.00

ISSUE TRANSCRIPT OF JUDGMENT OR CERTIFICATE OF DISPOSITION

$5.00

CERTIFICATE OF DISPOSITION

No Fee

CERTIFICATE OF DISSOLUTION OF MARRIAGE

$5.00

SEPARATION AGREEMENT OR MEMORANDUM OF SEPARATION AGREEMENT

$5.00 if no divorce action has been started

$35.00 if a divorce action is already underway

NOTARY

$3.00 Certification
$60.00 Notary Renewal - please visit New York Business Express - Notary Public Commission (DOS-0033) (ny.gov)

DBA- BUSINESS CERTIFICATE

$25.00 to file
$25.00 amendment
$5.00 certified copy
No Fee for Discontinuance

INDEX NUMBER-FORECLOSURE

$400.00

INDEX NUMBER-ALL OTHER

$210.00

RJI

$95.00

NOTE OF ISSUE

$30.00 Non-Jury
$95.00 Jury Demand

NOTICE OF APPEAL

$65.00

NOTICE OF LENDING

$15.00

BUILDING AND LOAN AGREEMENT

$25.00

LIS PENDENS (in addition to Index Number)

$60.00 (as of April 1st, 2024)

MAPS (Surveys)

$10.00 (need 2 paper maps, with either an original seal or a wet signature of the Surveyor on each copy)

MOTION OR CROSS MOTION

$45.00

STIPULATION OF SETTLEMENT OR VOLUNTARY DISCONTINUANCE

$35.00

COPIES *

$ .65 Per page

To Certify - additional $5.00 per document

To Exemplify - additional $10.00 per document

Please include the title of each document requested.

*Up to a maximum of $40.00 per document.

PASSPORTS

Please refer to the U.S. Department of State's Passport Information Center page for fees payable to the U.S. Department of State.  Our office's fee for processing and mailing the application is $35.00.  Photos are available here for $12.00 each.

All recent records are electronically available via the eSearch Portal

When applying for passports, please arrive at the County Clerk's Office NO LATER THAN 3:45 pm. 

Please visit the travel.state.gov website below to find the latest information on Routine and Expedited processing times and then plan accordingly. 

Visit www.travel.state.gov for the latest updates.

If you have a group of 4 or more coming in to apply for passports and/or coming in for passport photos, please give us a courtesy call at 607-687-8660.  

Our passport photos are $12.00 each. 

**Things to keep in mind for a smoother transaction:

• If there are multiple applications, each application must have its own check or money order attached. (Customers must pay passport fees to the U.S. Department of State in checks or cash.)

• If paying by cash, there is a fee of $2.35 per application to cover the cost of the USPS money order.

• Payments for the Clerk’s fees AND passport photos can be done in one check or by credit card or cash.

• The Clerk's processing fee is $35.00 per application.

Full fee schedule for passport services may be found at:

https://travel.state.gov/content/travel/en/passports/how-apply/fees.html

The County Clerk's office accepts applications for new U.S. Passports only. When applying for a new Passport in our office, we collect two fees.  One fee for the Passport book and/or card, and one fee for executing and mailing the Passport application to the US Department of State. We have blank applications here.

Please note: The cost of the Passport book or card must be paid in cash or check. If paying in cash, we have to charge an extra $2.35 in addition to the full passport fee so we can buy a USPS money order to send with the application.  If paying by check, please make the check payable to the US Department of State. 

The Passport application execution fee is $35.00 per application.  When paying the Passport application execution fee, you may use cash, check, or credit card.  Please make your check payable to the Tioga County Clerk.  If paying by credit card, there is a small service fee added to the transaction and paid to AllPaid. 

We also have blank applications for Passport renewals, but we cannot execute these applications.  You must complete and mail Passport renewal applications on your own.  We do suggest that you use a track-able form of US mail when sending your Passport renewal to the US Department of State. 

Full details, including current forms and fee schedules, can be found by visiting the U.S. Department of State's Passport Information Center.

Please note:  As of March 11, 2020, the Grantor(s)' name(s) and Address(es) must be included on the cover sheet for all Residential Deeds presented for Recording.  Please use the "COVER SHEET WITH SEAL" found in the Documents Section.

Please consider using one of our eRecording partners:  CSC, Simplifile, IndeComm, or ePN.

Recording and Filing services are available for the following documents:

• DBA Forms
• DBA Partners
• DBA Individual
• DBA DIS Business Partners
• DBA DIS Business
• DD-214 Military Discharge Papers - filed at no charge/certified copies at no charge
• Deeds/Easements
• Delinquent County Property Tax Filing
• Incorporation Filings
• Marriage Records for 1908-1926 ONLY (for other years, contact the Town Clerk where the marriage license was obtained)
• MISC. Records
• Mortgages Including Assignment and Discharges
• Notary Public Licensing - please visit Notary Public | Department of State (ny.gov)
• Oaths of Office
• Old Census Records
• Passports
• State and Federal Census Records
• Survey Maps
• UCC

Forms for many of the above documents may be found below in the Documents section.

Certified copies of divorce decrees can be obtained from the Tioga County Clerk's Office if the divorce action was commenced in Tioga County.

Other vital records such as birth, death, and marriage certificates are filed in the Town or Village Clerk's office where the person was physically born, died, or purchased their marriage license.

These locations are typically where these records are found:

• Tioga County Town and Village Offices
• Birth, death, and marriage records from the New York State Department of Health Vital Records
• Where to find Vital records (all states): Center for Disease Control "Where to Write" Page

Records Management supports the County departments’ records management programs by providing inactive records storage, destruction of obsolete records, and serving as a records management technical resource as required.

Tioga County follows the New York State LGS-1 schedule for document retention and disposition. 

For public access to records, see the Freedom of Information Law resource center for complete information.